HR Administrator

HR Administrator

Madrid, Spain

DISCOVER your opportunity

What will your essential responsibilities include?

As part of the HR team, the HR admin & payroll colleague main mission is to:

Support all levels of HR locally with various operational tasks, partnering with HRBP and HR Community within the entity and transversally in the HR function

Work closely with HRIS and HR Operations function to deliver a variety of administrative tasks

Coordinate local payroll activities between AXA XL, payroll provider and HR teams

The HR Admin & Payroll main activities are to:

HR administration

Generate and execute all reports or queries and provide summaries of data for use in analysis or decision making

Improve and maintain all HR perimeter reports

Validate output against systems

Follow established procedures for updating, validating, and correcting employee records or other related HR data

Prepare end-user documentation or training materials as needed

Bring about all hiring and terminations process

Handle all employee life cycle letters

Document, formalize and maintain up to date all local HR processes

Support in expatriate and international mobility management

Time & Absence management

Benefits management (Insurances, Pension Plan, Shareplan, etc)

Management of Compliance processes such as CBI and background checks.

Implementation, development and/or follow-up of HR policies: SmartWorking, I&D, Equality Plan, Remuneration Register, etc

Communicate data changes (cost centers, positions, managers changes)

Provide support, guidance and expertise to resolve queries from employees and other stakeholders

Payroll coordination

Handle any front office activities as needed as per local procedures in-force on time management, payroll, personal data, etc..

Receive and validate payroll data

Prepare data inputs

Send data to Payroll provider for processing

Review, reconcile and approve vendor output reports

Liaise with finance for the booking of various payments

Share Sick note, Maternity notes, and the termination note for authority filling

Manage the new hire template to register with payroll vendor and regulatory authorities

Process and distribute on and off cycle information

Coordinate payroll activities and stakeholders

Labor relations

Application and interpretation of the collective bargaining agreement, labor regulations and internal policies on labor relations.

Prepare reporting and data to be presented to unions

Prepare all documents for individual agreements and settlements

Support dialogue with Labor Counsel

This position reports to Head of HR Iberia.

SHARE your talent

We’re looking for someone who has these qualifications and skills:

Several years of experience in HR administration or proven knowledge in HR Admin topics

Native/fluent Spanish with a good knowledge of English, written and spoken

Knowledge of any HR tool will be recommended ex: Oracle, SAP

Proficiency level of Excel

Good command of PPT

Time management skills

Team working

Agility & ability to learn

Schedule: Full-time

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