Sales Administration Assistant
hace 1 mes
JOB TITLE: Sales Administration Assistant
DEPARTMENT: NOA (Sales Administration)
WORKING RELATIONSHIPS:
REPORTS TO: Sr Sales Administration Manager-Europe
INTERFACES WITH: Sales Administrator at Playa, Marbella and Mallorca,
Service of Process, Cork Owner Services.
OVERALL RESPONSIBILITIES - SUMMARY:
SPECIFIC DUTIES
Scanning Law Court Notifications and send them to MVW Service of Process.
Complete the excel tracking with all the information about the case.
Create a folder and store all the documentation related to the case.
Save a copy in One Drive
Upload all the documentation in to NetDocument
Liaise when necessary, with Service of Process, Cork Owner Services, and Outside Counselor.
NOA Documents Request Mail Box
DESCRIPTION OF GENERAL ADMIN DUTIES
Check the documentation in the trays for the Sales Executives are always updated and filled.
Photocopying SIF’s for all resorts and blank copies of the Term Sheets.
Shredding the documents with PII information.
Enroll new clients in to the Bonvoy Rewards Program
Answering the phones and take accurate messages
Any other admin related task as requested by Manager
To prepare the mail out (stickers)
CLOSINGS
Printing reports from Universe weekly in order to keep track of all closed contracts.
Send Ownership Certificates to clients.
Clean the files and remove the PII information.
File the folders in the Sales Admin filing cabinets or porta cabin.
SCANNING
- Cleaning, scanning and organizing files for storage
REQUIREMENTS:
Must be fluent in English and Spanish
Advanced skills in the use of Microsoft Software
Ability to work under pressure and manage multiple tasks
Must be able to adapt to a flexible working days and hours
Good analytical and communications skills
Be able to identify and have comprehension of PII information
Be able to use the scanner machine
I confirm I have read, understand and agree to the above Job Description, which outlines the responsibilities of my job.
Signed: .............................................................................................................
Print Name: ……...............................................................................................
Date: ................................................................................................................
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture
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