Assistant - Global Medical Affairs & Market Access

hace 1 mes

SC HEADQUARTERS BARCELON, España Almirall A tiempo completo
Tasks and responsabilities

‒        Assist the team in managing operational tasks (travels, events’ registrations, new employees onboarding, Dpt. changes, meeting’s organization, confidentiality agreements, contracts, collaboration with agencies, vendors and suppliers, administrative tasks, etc.).

‒        Manage leadership team's agendas and collaboration to manage the agendas of the other team members, when required.

‒        Budget follow up according to internal procedures.

‒        Collaborate on forecasting, last estimate assumptions, and any other financial exercises required for budget management.

‒        Manage payments of the area using internal tools.

‒        Creation of Purchase Orders (PO) in the systems and approval tracking in due course.

‒        Contact with suppliers, creation of new vendors, resolution of issues that may arise with system.

‒        Monthly PO closings, accruals listing for controller.

‒        Support the team in developing pricing maps and price changes notifications.

‒        Support the team in developing the pricing and access competitive landscape and newsletters.

‒        Control of annual calendar of department’s events, managing them specially from the logistical and administrative perspective, and collaborating on any other issues required.

‒        CRM entry of all events generated with HCPs and collaborations with entities, where there is transfer of value.

‒        Collect relevant information and documentation necessary to open the events, in contact with the agencies/staff involved in the events. Signed contracts, invoices, miscellaneous expenses, proof of payment, etc.

Education
  • Administrative education or similar.
Specific knowledge
  • An excellent level of English and Spanish written and spoken is essential.
  • Advanced knowledge of MS Office (including PowerPoint and Excel).
  • Contract management background will be a plus.
Experience
  • More than 5 years of experience as a department Assistant.
  • Experience providing support at departmental level, and to several leaders withing complex environment.
  • Experience managing and follow up of previously approved budget.
  • Experience in Pharma Industry.
  • Experience managing VEEVA is nice to have.
Values
  • Care
  • Courage
  • Innovation
  • Simplicity

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